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What is a Copy of Record? A Comprehensive Legal Overview
Definition & Meaning
A copy of record refers to a true and accurate version of an electronic document that has been received by an electronic document receiving system. This copy must be viewable in a format that is easily readable by humans and should clearly connect all the information in the electronic document with appropriate descriptions or labels. Key elements of a copy of record include:
All electronic signatures associated with the document
The date and time the document was received
Any additional information that helps clarify the document's meaning or the context of its receipt
Table of content
Legal Use & context
The term "copy of record" is commonly used in environmental law and regulatory compliance, particularly in relation to electronic reporting and documentation. It is essential in ensuring that documents submitted electronically retain their integrity and can be verified. This term is relevant in various legal contexts, including:
Environmental compliance
Administrative law
Regulatory reporting
Users can often manage related forms or procedures themselves using legal templates available through services like US Legal Forms, which provide guidance and ready-to-use documents.
Key legal elements
Real-world examples
Here are a couple of examples of abatement:
Example 1: A business submits an electronic report to the Environmental Protection Agency (EPA). The copy of record includes the original document, electronic signatures from authorized personnel, and the timestamp of submission.
Example 2: A company files an electronic application for a permit. The copy of record retains all signatures and notes the date and time of submission, ensuring compliance with regulatory requirements. (hypothetical example)
Comparison with related terms
Term
Definition
Key Differences
Copy of Record
A true and correct copy of an electronic document.
Includes electronic signatures and receipt information.
Official Record
A document recognized by law as an authoritative record.
May not necessarily be electronic; focuses on legal standing.
Electronic Document
A document created, stored, or transmitted in digital form.
Does not imply accuracy or verification; just the format.
Common misunderstandings
What to do if this term applies to you
If you need to provide a copy of record for an electronic document, ensure that you include all required elements such as electronic signatures and the date of receipt. You can use legal templates from US Legal Forms to assist in creating compliant documents. If you encounter complexities, consider seeking professional legal advice to ensure compliance with relevant regulations.
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