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Understanding the Role of a Designated Database Provider in State Law
Definition & Meaning
A designated database provider is an organization, such as a corporation or association, that represents all political subdivisions within a state. This provider is responsible for creating and maintaining an electronic database when the state itself does not have one. Additionally, the designated database provider must receive approval from municipal and county associations or leagues within the state, which would typically be responsible for providing such a database.
Table of content
Legal Use & context
This term is commonly used in the context of state governance and public administration. Designated database providers play a crucial role in ensuring that accurate and accessible electronic databases are available for public use. These databases may contain information related to various legal areas, including civil and administrative law, and can be essential for transparency and accountability in government operations. Users may find templates and forms related to this topic on platforms like US Legal Forms, which can help them navigate the requirements associated with designated database providers.
Key legal elements
Real-world examples
Here are a couple of examples of abatement:
For instance, if a state fails to establish a public records database, a designated database provider may step in to create one that includes essential public information. This ensures that citizens have access to necessary data.
(hypothetical example) A county association may approve a nonprofit organization to serve as the designated database provider, allowing it to collect and maintain data on local government activities.
Relevant laws & statutes
The primary statute governing designated database providers is found in 4 USCS § 124, which outlines the responsibilities and requirements for such entities. Other related sections include 4 USCS § 116-126, which detail the broader context of public record-keeping and database management.
State-by-state differences
State
Designated Database Provider Requirements
California
Requires approval from the California League of Cities.
Texas
Must be a recognized entity by the Texas Municipal League.
New York
Approval from the New York State Association of Counties is necessary.
This is not a complete list. State laws vary and users should consult local rules for specific guidance.
Comparison with related terms
Term
Definition
Differences
Database Administrator
A person responsible for managing and maintaining a database.
Focuses on technical management rather than legal representation.
Public Records Officer
An official responsible for overseeing public records.
Specifically related to records management, not database provision.
Common misunderstandings
What to do if this term applies to you
If you believe a designated database provider is relevant to your situation, consider the following steps:
Research your state's requirements for designated database providers.
Consult with local municipal or county associations for guidance.
Explore US Legal Forms for templates that may assist you in navigating this process.
If the situation is complex, seek professional legal advice.
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